Timeclock Software

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Timeclock Software

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Dean Mathews - On the Clock On Watching Your Numbers: "They just realized that their sister in law who's been working for them for 10 years has been adding 10 hours onto every pay run for the last 10 years." Dean Mathews, CEO of On The Clock, shares his journey as an entrepreneur and the evolution of his timekeeping software. He emphasizes the importance of building a people-centric culture, the challenges of managing hybrid teams, and the significance of customer service in differentiating his business in a crowded market. Dean also discusses the future of On The Clock, including plans to integrate HR solutions and enhance their payroll services. Visit Dean at: https://ontheclock.com Podcast Overview: 00:00 Introduction to On the Clock and Dean Mathews 02:55 The Journey of a Serial Entrepreneur 05:56 Transitioning Technology: Moving to Modern Solutions 08:48 Building a People-Centric Culture 11:59 Career Advancement in Small Teams 14:55 Understanding Employee Net Promoter Score (eNPS) 17:48 The Importance of Culture in Modern Workplaces 20:57 Navigating Hybrid Work Environments 23:53 Fostering Team Interactions and Communication 26:58 Management Style and Learning from Experience 29:51 Insights from 'Scaling' by Claire Hughes Johnson 31:18 Effective Communication and Team Dynamics 33:01 Navigating a Crowded Market 35:58 Customer Service Excellence 41:06 The Importance of Payroll Solutions 46:48 Common Mistakes in Timekeeping and Payroll 51:46 Proactive Business Management Sponsors: Live Video chat with our customers here with LiveSwitch: https://join.liveswitch.com/gfj3m6hnmguz Some videos have been recorded with Riverside: https://www.riverside.fm/?utm_campaign=campaign_5&utm_medium=affiliate&utm_source=rewardful&via=james-kademan Podcast Transcription: Dean Mathews [00:00:00]: Tracking payroll, all of those things are very complicated things to do. One of the most common mistakes we see people do is they try to do it themselves, like with a spreadsheet. If your business grows and you end up, you know, like Most businesses do, 2, 3, 4, 5, 10, 20 people, and you're still trying to use spreadsheets and not use a system that ends up in a really bad place. You don't have audit logs for traffic, you know, for, for, for history. You don't have compliance, you know, you don't have transparency a lot of times. So you lac of these modern features where, you know, you choose a system like us and like everything's right here in your phone. That's probably the biggest mistake is they're either choosing the wrong system, not choosing a system at all, or they're trying to like, leverage a spreadsheet or a word doc or a Google Doc to run their business. And that, that never turns out well. James Kademan [00:00:54]: You have found Authentic Business Adventures, the business program that brings you the struggle stories and triumphant successes of business owners across the land. Downloadable audio episodes can be found in the podcast link found@drawincustomers.com we are locally underwritten by the bank of Sun Prairie Calls On Call, Extraordinary Answering Service as well as the Bold Business book. And today we're welcoming Slash, preparing to learn from Dean Matthews from On the Clock. So, Dean, how is it going today? Dean Mathews [00:01:21]: It is going wonderful, James. Thank you so much for having me. I can't wait to chat with you. James Kademan [00:01:26]: Yeah, you know, I'm excited to talk to you for a few reasons. One, you've been in business seemingly forever, so that's. Dean Mathews [00:01:33]: Yeah. James Kademan [00:01:34]: And the other is you seem to be pretty people centric, which is great, and I'm gonna dare say rare. And on top of that, you run a service, the timekeeping system, I guess that we. My gosh, when I was looking for a timekeeping system forever ago, it was bizarre to me how few options I found that actually could do all of the things. Dean Mathews [00:01:59]: Yeah. James Kademan [00:01:59]: And I'm like, I'm not asking for a rocket ship to the moon or anything. I'm just literally asking to keep track of employees hours. That's all I want. Dean Mathews [00:02:06]: Yeah. James Kademan [00:02:07]: So how about you? Let's just start from the very beginning, right back at the dawn of time. Dean Mathews [00:02:11]: Dawn of time. James Kademan [00:02:12]: When did you get started with? On the clock? Dean Mathews [00:02:14]: Yeah. So I'll give you the quick rundown. So I'm kind of a, I guess you call it a quote unquote, serial entrepreneur, if you will. Quite A few startups, businesses, side projects, passion projects throughout the years. But with on the Clock back In like the mid 2000 era, I had several projects, passion projects going on. On the Clock was one of them. I'm always looking for problems that I can solve. So this is the kitchen story or the kitchen table story. Dean Mathews [00:02:49]: This was late 2003 ish. So like 20 some years ago now, sitting at the kitchen table, looking ...

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