Today I want to share one of my favourite little systems. It's something I teach my coaching clients, and once they start using it, they rarely go back.

I call it the 20-Minute Meeting.

Now before you think I'm suggesting you cut meetings short just for the sake of it, that's not what this is about.

This is about recognizing that a client meeting doesn't end when you click "Leave Meeting."

It ends when everything that came out of that meeting has been documented, assigned, communicated, and organized.

Unfortunately, many VAs don't account for that part.

Here's what typically happens.

You schedule a 30-minute meeting with your client.
The meeting runs right until the 30-minute mark.
You say goodbye, jump straight into your next task, or maybe your next client call.

Your notes stay scribbled on a notepad.
The project management system doesn't get updated until later.
The follow-up email sits in your inbox waiting to be written.
Action items don't get assigned until the next day. Sometimes they don't get assigned at all.

And if you're honest, how often do you end up doing all of that admin work later in the day without charging for it?
You're still working because of that meeting, but the client's timer has stopped. You are working for free.

That's where the 20-Minute Meeting comes in.

Most client meetings don't need the full 30 minutes of discussion. All they need is direction.

Sometimes it's the smallest systems that make the biggest difference in your business. The 20 Minute Meeting is a sample of one of those systems.

When you focus on doing the right things in the right way, you get both. And you stop losing money by working for free.

If you want help mapping out a great agenda that will help you work more efficiently, host shorter meetings, and deliver a polished summary and action steps to your client shortly after your meeting ends (without using AI), get in touch with me and we can book in one of my Quick Win private coaching calls.

All you need is the framework and you can create the right agenda for each of your clients - I used to have a different agenda for every client, because they all had different things to focus on for their business.

And we did the production meetings in 20 minutes! Even for my 6 and 7 figure business coaches.

You can do it. It works. I hope you try!

Thanks so much for tuning in to this week's episode of The Ridiculously Good VA Show.

If this episode gave you one practical idea you can use today, I'd love it if you'd subscribe, leave a review, or share it with another VA who could benefit from it.

And if I can help you take a step forward, reach out to me. Send me a DM or book a Quick Win coaching call today. Get in touch with me or book your call at YourVAMentor.com/links

Let's help you become the ridiculously good virtual assistant you want to be.

I'll see you next time!