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Get Organized at Work | Career, Leadership, Project Management, Productivity, Time Management cover art

Get Organized at Work | Career, Leadership, Project Management, Productivity, Time Management

Get Organized at Work | Career, Leadership, Project Management, Productivity, Time Management

Written by: Kayla Fahey-Ahrndt | MPH MLS (ASCP) SBB Laboratory Manager Healthcare Leader Scientist
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Are you easily distracted at work - struggling to keep tasks and projects organized?

Do you wish you could accelerate your career growth, but you feel held back due to unclear expectations or your lack of boundaries?

Are you tired of the vicious cycle of burnout and long to feel the peace that comes with doing fulfilling, impactful work?

I am so excited you’re here! This podcast is your go-to for all things career growth! You’ll learn productivity systems to help you get organized, plan ahead, and accomplish your work efficiently. You’ll increase your ability to anticipate problems at work and inside your team before they occur and increase your confidence to lead through them. Goodbye burnout, hello confident, proactive leadership!

Hey, I’m Kayla Fahey-Ahrndt, MPH, MLS(ASCP)SBB…but you can call me KFA! I’ve got 13+ years of professional healthcare leadership experience, and I have 9+ years of management experience. I’m a mama of 3 littles, wife and best friend to my hubby who is also in healthcare, and coffee and planner obsessed.

When I first stepped into my first professional leadership role, I was promoted quickly! At the time, I was a new mama and had way less experience than those I was leading. I knew I needed to learn and grow in order to succeed in my role.

I lacked work-life balance and had no boundaries. I experienced burnout quickly by trying to people please and do everything myself. I worked long hours and my relationships suffered as a result.

I finally realized that I needed simple, effective strategies to help me get organized and manage my competing priorities.

I created my own daily management tool which helped me get organized, manage stress, achieve work-life integration. I quickly became the go-to leader for innovative healthcare leadership, and I was promoted again!

If you are ready to implement sustainable systems and strategies to help you get organized, ditch the burnout, and finally get the recognition you deserve, grab your coffee or bubbly and press play on my show while you rock your spreadsheets! It’s time to dive in!Kayla Fahey-Ahrndt | MPH, MLS (ASCP) SBB, Laboratory Manager, Healthcare Leader, Scientist Careers Economics Personal Success
Episodes
  • Stop Getting Organized. Start Building Leadership Capacity.

    Stop Getting Organized. Start Building Leadership Capacity.
    Jul 6 2026
    Stop Getting Organized. Start Building Leadership Capacity. Have you ever stopped to ask yourself why getting organized actually changes the way you lead? For years, I've taught productivity systems, OneNote, weekly planning, and dashboards. I've experienced firsthand how these tools transformed my own career—but this weekend, I finally found the words to explain why they work. In this episode, I'm sharing one of the biggest mindset shifts I've had in a long time: Systems don't just help you get organized. They create capacity. And that capacity gives you the mental space to notice patterns, ask better questions, make better decisions, and become a more intentional leader. In this episode, we'll talk about: Why organization isn't the ultimate goal How systems create mental capacity The leadership shift from having all the answers to asking better questions Why awareness is the foundation of better decision-making A simple challenge to help you create more capacity this week I'm also sharing an exciting update about a new way we'll be practicing these leadership habits together inside the Get Organized at Work Community through weekly Leadership Sprints. If you've ever felt like you're capable of more but stuck reacting to your day instead of leading it, I think this episode will resonate with you. Next Steps: 1. Take the Leadership Operating System Audit - ➡️Leadership Operating System Audit Link 2. Join the Get Organized at Work Community and improve your score with us through weekly Leadership Sprints - 📱Join My Podcast Community and App for Professionals Remember: Getting organized isn't the destination. It's how we create the capacity to become the leaders we're capable of becoming. --- Resources 📋 Free Simple Task List: If you're feeling overwhelmed, download my free Simple Task List to capture everything in one place, organize your work, and identify your top 3–5 priorities (or even just 1–3 during especially busy seasons). ➡️https://kayla-fahey-ahrndt.myflodesk.com/simpletasklist 🧠 Ultimate OneNote Hub: Ready to build your complete Leadership Operating System? My Ultimate OneNote Hub includes weekly, monthly, and annual dashboards, project management tools, leadership templates, meeting notes, goals, and everything you need to lead proactively instead of reactively. ➡️https://kayla-fahey-ahrndt.myflodesk.com/ultimateonenotetemplate 📊 Leadership Operating System Audit Curious where you fall on the reactive vs. proactive leadership scale? Take my free Leadership Operating System Audit to discover your strengths, identify opportunities for growth, and receive personalized next steps. ➡️Leadership Operating System Audit Link If you enjoyed this episode, I'd love it if you followed the podcast and shared it with another leader who's ready to stop reacting and start leading with intention. Remember: Organization isn't the goal. Freedom is. --- CONNECT WITH KAYLA: 📱Join My Podcast Community and App for Professionals Follow me on LinkedIn: https://www.linkedin.com/in/kaylafaheyahrndt/ Subscribe to my LinkedIn Newsletter: https://www.linkedin.com/build-relation/newsletter-follow?entityUrn=7459643636083896320 Follow the podcast on Instagram: Get Organized At Work Podcast (@getorganizedatwork) • Instagram photos and videos Additional Resources: 🎯 Free Resource: Download the Simple Task System Template to start organizing your tasks today: https://kayla-fahey-ahrndt.myflodesk.com/simpletasklist 📓Get the OneNote Hub template I use to organize my work and leadership systems: https://kayla-fahey-ahrndt.myflodesk.com/ultimateonenotetemplate 🎥If you want to watch my OneNote Hub tutorial, it's here on YouTube: https://youtu.be/Co83sC_qovw?si=nQtnaV3EQiqaQKas Microsoft Planner: 4 Kanban Boards Every Leader Should Build: https://www.youtube.com/watch?v=QH0etm9NgkI 📖 Want the full Microsoft Planner Kanban system? Check-out my e-book: https://kayla-fahey-ahrndt.myflodesk.com/microsoft-planner-kanban-boards 🎥Watch the Active Projects List walkthrough in my OneNote Hub: https://www.youtube.com/watch?v=tEDJl9M7178 🎥Watch the Daily & Weekly Dashboard tutorial in my OneNote Hub: https://youtu.be/nWgmoIJBCPc 🎥 Watch the Leader Standard Work and Weekly Reflections Questions tutorial in my OneNote Hub: https://youtu.be/JQ4IFTDQV9Y 🎥Watch the Goal Setting for Professionals in OneNote | Annual Goals + Self-Assessment tutorial in my OneNote Hub: https://youtu.be/wf7qvyBNK5o
    Show More Show Less
    9 mins
  • The Freedom Every Leader Is Really Looking For

    The Freedom Every Leader Is Really Looking For
    Jun 29 2026
    The Freedom Every Leader Is Really Looking For As we celebrate 250 years of independence this Fourth of July, I want to explore a different kind of freedom—the kind every leader is really looking for. Not freedom from work. Freedom from constant reaction. Freedom from carrying your to-do list around in your head. Freedom to leave work on time, be present with your family, and lead with intention instead of urgency. This week has been a real test of that for me. With sick kids, getting sick myself, and a shortened holiday work week, I found myself relying on my Leadership Operating System more than ever. It didn't prevent life from happening—but it helped me navigate the chaos with clarity. In this episode, I'm sharing the three questions I ask whenever life interrupts my plans and how simple leadership systems create the freedom to think clearly, prioritize what matters, and protect your energy. In this episode, you'll learn: Why freedom—not productivity—is the goal of effective leadership The difference between reacting to work and leading with intention The three questions I use to prioritize during overwhelming weeks How a Leadership Operating System helps you make better decisions under pressure Simple ways to create more freedom in your workweek Free Resources 📋 Free Simple Task List: If you're feeling overwhelmed, download my free Simple Task List to capture everything in one place, organize your work, and identify your top 3–5 priorities (or even just 1–3 during especially busy seasons). ➡️https://kayla-fahey-ahrndt.myflodesk.com/simpletasklist 🧠 Ultimate OneNote Hub: Ready to build your complete Leadership Operating System? My Ultimate OneNote Hub includes weekly, monthly, and annual dashboards, project management tools, leadership templates, meeting notes, goals, and everything you need to lead proactively instead of reactively. ➡️https://kayla-fahey-ahrndt.myflodesk.com/ultimateonenotetemplate 📊 Leadership Operating System Audit Curious where you fall on the reactive vs. proactive leadership scale? Take my free Leadership Operating System Audit to discover your strengths, identify opportunities for growth, and receive personalized next steps. ➡️Leadership Operating System Audit Link If you enjoyed this episode, I'd love it if you followed the podcast and shared it with another leader who's ready to stop reacting and start leading with intention. Remember: Organization isn't the goal. Freedom is. --- CONNECT WITH KAYLA: 📱Join My Podcast Community and App for Professionals Follow me on LinkedIn: https://www.linkedin.com/in/kaylafaheyahrndt/ Subscribe to my LinkedIn Newsletter: https://www.linkedin.com/build-relation/newsletter-follow?entityUrn=7459643636083896320 Follow the podcast on Instagram: Get Organized At Work Podcast (@getorganizedatwork) • Instagram photos and videos Additional Resources: 🎯 Free Resource: Download the Simple Task System Template to start organizing your tasks today: https://kayla-fahey-ahrndt.myflodesk.com/simpletasklist 📓Get the OneNote Hub template I use to organize my work and leadership systems: https://kayla-fahey-ahrndt.myflodesk.com/ultimateonenotetemplate 🎥If you want to watch my OneNote Hub tutorial, it's here on YouTube: https://youtu.be/Co83sC_qovw?si=nQtnaV3EQiqaQKas Microsoft Planner: 4 Kanban Boards Every Leader Should Build: https://www.youtube.com/watch?v=QH0etm9NgkI 📖 Want the full Microsoft Planner Kanban system? Check-out my e-book: https://kayla-fahey-ahrndt.myflodesk.com/microsoft-planner-kanban-boards 🎥Watch the Active Projects List walkthrough in my OneNote Hub: https://www.youtube.com/watch?v=tEDJl9M7178 🎥Watch the Daily & Weekly Dashboard tutorial in my OneNote Hub: https://youtu.be/nWgmoIJBCPc 🎥 Watch the Leader Standard Work and Weekly Reflections Questions tutorial in my OneNote Hub: https://youtu.be/JQ4IFTDQV9Y 🎥Watch the Goal Setting for Professionals in OneNote | Annual Goals + Self-Assessment tutorial in my OneNote Hub: https://youtu.be/wf7qvyBNK5o
    Show More Show Less
    8 mins
  • You Know What Matters. So Why Are You Still Reactive?

    You Know What Matters. So Why Are You Still Reactive?
    Jun 22 2026
    You Know What Matters. So Why Are You Still Reactive? The Missing Link Between Reactive and Proactive Leadership

    Most leaders know what matters.

    They know their priorities. They know they should review their goals. They know they should proactively plan their week.

    So why do so many leaders still feel overwhelmed, reactive, and stuck in firefighting mode?

    In this episode of Get Organized at Work, Kayla Fahey-Ahrndt shares a powerful shift in her leadership philosophy after reviewing results from the new Leadership Operating Score Audit.

    For years, she believed:

    Awareness + Intention = Proactive Leadership with drives Strategic Results

    But after working with leaders and analyzing assessment results, she discovered a missing ingredient: readiness.

    You'll learn:

    • Why awareness alone doesn't create change

    • Why leaders stay reactive even when they know what matters

    • The hidden cost of constant busyness

    • Why slowing down feels uncomfortable (but is often the key to moving faster)

    • How to build evidence that creates lasting behavior change

    • The connection between weekly planning, goal reviews, and proactive leadership

    If you're struggling with overwhelm, productivity, time management, leadership effectiveness, project organization, or staying focused on strategic priorities, this episode will help you understand what's really keeping you stuck.

    🎯 Take the free Leadership Operating System Audit and calculate your Leadership Operating Score—a simple assessment designed to help you identify strengths, uncover gaps, and pinpoint where your current systems may be creating friction.

    CONNECT WITH KAYLA:

    📱Join My Podcast Community and App for Professionals

    Follow me on LinkedIn: https://www.linkedin.com/in/kaylafaheyahrndt/

    Subscribe to my LinkedIn Newsletter: https://www.linkedin.com/build-relation/newsletter-follow?entityUrn=7459643636083896320

    Follow the podcast on Instagram: Get Organized At Work Podcast (@getorganizedatwork) • Instagram photos and videos

    Additional Resources:

    🎯 Free Resource: Download the Simple Task System Template to start organizing your tasks today: https://kayla-fahey-ahrndt.myflodesk.com/simpletasklist

    📓Get the OneNote Hub template I use to organize my work and leadership systems: https://kayla-fahey-ahrndt.myflodesk.com/ultimateonenotetemplate

    🎥If you want to watch my OneNote Hub tutorial, it's here on YouTube: https://youtu.be/Co83sC_qovw?si=nQtnaV3EQiqaQKas

    Microsoft Planner: 4 Kanban Boards Every Leader Should Build: https://www.youtube.com/watch?v=QH0etm9NgkI

    📖 Want the full Microsoft Planner Kanban system? Check-out my e-book: https://kayla-fahey-ahrndt.myflodesk.com/microsoft-planner-kanban-boards

    🎥Watch the Active Projects List walkthrough in my OneNote Hub: https://www.youtube.com/watch?v=tEDJl9M7178

    🎥Watch the Daily & Weekly Dashboard tutorial in my OneNote Hub: https://youtu.be/nWgmoIJBCPc

    🎥 Watch the Leader Standard Work and Weekly Reflections Questions tutorial in my OneNote Hub: https://youtu.be/JQ4IFTDQV9Y

    🎥Watch the Goal Setting for Professionals in OneNote | Annual Goals + Self-Assessment tutorial in my OneNote Hub: https://youtu.be/wf7qvyBNK5o

    Keywords:

    Leadership, Productivity, Time Management, Leadership Development, Project Management, Goal Setting, Weekly Planning, Proactive Leadership, Organizational Systems, Leadership Operating System
    Show More Show Less
    9 mins
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