If you’ve ever thought, “I have all the tools… so why does this still feel messy?” — this episode is for you.

In this episode of Lindsey Talks Tech, I break down one of the biggest misconceptions in online business: systems and tools are not the same thing. When those two get confused, businesses become harder, heavier, and more chaotic than they need to be.

You’ll learn the three core layers every business needs to run smoothly, how they work together, and how to quickly spot what’s missing in your own systems — without buying another tool or rebuilding everything from scratch.

In this episode, you’ll learn:

• Why having the “right tools” doesn’t automatically mean you have good systems
• The three essential layers every functional system needs
• How strategy sets the foundation for everything else
• Why documenting your process matters before automating anything
• How automation can amplify clarity or chaos
• A simple way to audit your systems when things feel clunky or overwhelming

Episode Timestamps:

• 00:00 – Why having all the tools can still feel messy
• 01:07 – Why systems fail (and it’s usually not the tool)
• 01:37 – Layer 1: Strategy — the foundation of every system
• 02:20 – Layer 2: Process — how work actually moves
• 03:12 – Layer 3: Automation — where tools belong
• 03:55 – Why tools alone don’t fix broken systems
• 04:30 – A simple 3-question systems audit you can use today
• 05:45 – What actually makes systems feel supportive and sustainable

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“I’ll systemize later” sounds reasonable… until later never comes.

In this episode, I’m breaking down why waiting to systemize is one of the biggest reasons your business still feels harder than it should. If you’ve been telling yourself you’re too small, too busy, or not “ready” for systems yet, this conversation is for you.

We’ll talk about what systems actually mean in the early and growth stages, why waiting creates more chaos (not less), and how a few simple decisions can dramatically reduce your mental load — without complex tools or automations.

In this episode, you’ll learn:

• Why “I’ll systemize later” keeps businesses stuck longer than necessary
• How waiting builds habits around chaos instead of clarity
• What systems really are in the early stages (and what they are not)
• The minimum viable systems every growing business actually needs
• Why messy systems are better than no systems at all

Episode Timestamps

• 00:00 – The “I’ll systemize later” lie
• 00:20 – Why waiting keeps things hard
• 01:06 – Common excuses business owners make
• 01:47 – How chaos becomes normalized
• 02:18 – Why systems feel overwhelming later
• 02:56 – What systems really mean early on
• 03:28 – Minimum viable systems for growth
• 04:10 – The real reason people avoid systems
• 04:42 – Why systems support growth (not reward it)

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Thanks for listening. Come hang out with me on Instagram.

You can be booked out and still feel exhausted, overwhelmed, and constantly behind.

In this episode of Lindsey Talks Tech, we’re talking about a common misconception: burnout doesn’t always come from doing too much. A lot of the time, it comes from running a business without systems that actually support you.

Because when everything lives in your head—follow-ups, client steps, admin tasks, delivery—rest doesn’t feel restful. Even time off feels stressful.

We’ll break down what burnout really looks like behind the scenes, why being booked is not the same as being supported, and the first place to look if you’re feeling maxed out: your client flow.

In this episode, you’ll learn:

• Why burnout isn’t always caused by workload
• The hidden systems gaps that create constant overwhelm
• Why being booked doesn’t automatically mean you’re supported
• What “client flow” includes (and why it matters)
• What to stop doing if burnout is creeping in

Episode Timestamps

• 00:00 – Booked out but still exhausted?
• 01:08 – Burnout isn’t just about workload
• 01:42 – The real cause: decision fatigue + manual work
• 02:30 – This is a systems problem, not a capacity problem
• 02:45 – The first place to look: your client flow
• 03:35 – What to stop doing right now
• 04:40 – Being booked isn’t the same as being supported

Support the show

Thanks for listening. Come hang out with me on Instagram.