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That Solo Life: The Solo PR Pro Podcast

That Solo Life: The Solo PR Pro Podcast

Written by: thatsololife
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That Solo Life: Co-hosted by Karen Swim, founder of Words for Hire, LLC and owner of Solo PR Pro and Michelle Kane, founder of VoiceMatters, LLC, we keep it real and talk about the topics that affect solo business owners in PR and Marketing and beyond. Learn more about Solo PR Pro: www.SoloPRPro.comCopyright 2019 All rights reserved. Careers Economics Leadership Management & Leadership Personal Success
Episodes
  • The Leap, the AI Edge and Authentic Leadership

    The Leap, the AI Edge and Authentic Leadership
    Jun 1 2026
    That Solo Life Episode 341: The Leap, the AI Edge and Authentic Leadership Episode Summary Kara Ryan spent 20 years of her career navigating corporate communications in some of the most regulated industries in the world - financial services, healthcare, and medical devices. In April of this year, she closed that chapter and opened Klyr Strategies, a solo communications advisory built upon the high-stakes moments that her clients face, such as product launches, leadership transitions, acquisitions, and IPO preparation. She joins Karen and Michelle just weeks into her solo journey, which makes this conversation something rare, equal parts seasoned practitioner wisdom and unfiltered, real-time solopreneur start-up experience. The conversation covers the financial math and mindset behind making the leap, the structural surprises that hit early, and how Kara's "advisor-led and AI-powered" approach works in practice — including why she's upfront with clients about using AI and how she keeps their data secure. She also shares her strongest professional conviction: that authenticity in leadership communication is a strategic discipline, not a personality trait, and that communicators are uniquely positioned to address it. This is a conversation for anyone who has done all the right things in corporate and still feels like something is missing. Episode Highlights [02:29] The Slow Burn Decision to Go Solo: Kara always pictured working for herself — but it took 20 years, a turning-40 moment of reflection, and the realization that the job market wasn't going to rescue her to finally make the leap. She filed her LLC paperwork two years before she actually left, which says everything about how long the mental preparation can take. Her framing of "perceived security" resonated deeply with Karen and Michelle: the steady paycheck and benefits that feel like stability are increasingly anything but.[06:17] Why a Tough Job Market Is an Argument for Going Solo: Kara makes a counter-intuitive case: watching talented, experienced mid-to-senior communications professionals spend six, nine, or twelve months searching for their next role wasn't a reason to wait — it was a reason to move. She chose to create her own security rather than compete for a shrinking pool of roles. The calculus is different when you're in charge, but at least you're the one doing it.[09:11] The Real Surprises of Early Solo Life: Weeks in, the biggest surprise for Kara has been structure — in two senses. The rhythmic structure of corporate life (a desk, a schedule, a team) simply disappears, replaced by something more fluid and self-directed. And then there's business structure in the legal and financial sense: entity type, tax implications, and what it actually means to be both the employee and the employer. None of it is impossible, but none of it is as straightforward as it looks from the outside.[17:42] What "Advisor-Led and AI-Powered" Actually Means: Kara is intentionally transparent about using AI — it's front and center on her website and LinkedIn — because she wants clients to ask her about it. In practice, AI handles the research and monitoring work that would otherwise consume her mornings: a daily media scan, a customized briefing, a business development follow-up queue, all delivered before she sits down to work. She's not using AI to draft comms plans; she's using it to stress-test the ones she writes. The distinction matters, especially with clients in regulated industries where data security isn't optional.[22:25] Bring Comms to the Table Before the Decision Is Made: Kara's most consistent frustration from 20 years in corporate: communications professionals are brought in after the decision has already been made. The announcement is written. Now communicate it. But that's where the real opportunity is lost. Comms can inform the decision itself — reading the room, flagging what employees are already feeling, identifying timing conflicts in the news landscape — but only if practitioners are included early. It's not about ego. It's about outcomes.[25:17] Thinking About All the Audiences, Not Just the Obvious One: When a leadership transition is announced, the C-suite is often focused on one key audience — investors, say, or the board. Kara's job is to hold the full map: employees, customers, partners, media, and community. Each audience needs something different from the same moment. That multi-audience perspective is something communicators bring that AI and algorithms can't replicate, and it's one of the clearest arguments for bringing comms in before the decision, not after.[26:58] The Case for Communicating Less: A provocative take from someone whose business is communications: sometimes the most strategic thing you can do is recommend less of it. Kara has worked in organizations with hundreds of communications professionals and organizations with none — and the sky didn't fall in either place. What matters is the...
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    42 mins
  • Why Now Is the Moment for Solo PR Pros

    Why Now Is the Moment for Solo PR Pros
    May 25 2026
    That Solo Life Episode 340: Why Right Now Is Your Moment as a Solo PR Pro Episode Summary In this episode, Karen and Michelle deliver a timely reminder that periods of disruption are not just a challenge for solo PR pros — they are an opening. As larger agencies navigate layoffs and major brands question whether their big agency retainers are actually serving them, seasoned independents are uniquely positioned to step in with what clients need most right now: senior-level expertise, direct access, speed, and no handoff. The co-hosts unpack the case for why this moment calls for a mindset upgrade — from service provider to peer executive — and share two practical, immediately actionable tips for leveling up your business development: auditing your positioning language and optimizing your digital presence for generative AI search (GEO). This is a compact, energizing episode packed with perspective and takeaways. Episode Highlights [01:24] Why the Moment Is Now for Solo PR Pros: Layoffs at larger agencies and growing scrutiny of big agency retainers are creating real openings for solos and small agencies. Karen and Michelle are quick to note this isn't about celebrating anyone's misfortune — but they are clear that cycles of disruption have always created opportunity for senior independent practitioners, and this one is no different.[02:22] The Big Agency Relationship Doesn't Have to Be Either/Or: Karen reframes the conversation: solos aren't necessarily replacing big agencies — they can be the missing piece alongside them. Large brands often benefit from a global agency plus a smaller, more nimble partner focused on different things. Karen has been that partner. If you've played that role, it's a story worth telling explicitly in your business development conversations.[04:43] What Clients Are Actually Looking For Right Now: Michelle identifies the three things decision-makers are prioritizing: consistency (the same senior person, every time), senior access (a peer-to-peer relationship, not an account manager handoff), and speed (no one pivots faster than a solo). These aren't abstract differentiators — they're the exact pain points that drive clients away from large agencies. Build your talking points around them.[06:03] The Peer-to-Business Mindset Shift: One of the most important reframes in the episode: when you go solo, you don't just change your title — you become the executive of your own company. Karen pushes back on the tendency solos have to unconsciously slip into a subservient role with clients, treating them like a boss rather than a business partner. Clients are hiring your expertise and judgment. That's a peer relationship, and you have to own it.[07:43] Business Development Starts with Your Own Positioning: Michelle's practical challenge: go look at your LinkedIn profile, your website, and your email signature right now. Does the language reflect the senior, direct-access, expert-led story you just heard? If not, that's your first business development task. Develop a few clear talking points. Sharpen your elevator pitch. The story you tell about yourself is the foundation of every new client conversation.[08:54] GEO — Generative Engine Optimization — Is Not Optional Anymore: Karen's most tactical tip of the episode: optimize your website and bio for GEO, not just SEO. When potential clients — or their colleagues — ask an AI assistant to recommend a PR firm, your content needs to be the answer. That means writing your website copy in the language of the questions your ideal clients are actually asking. Karen's example: write for the $500M company looking for on-the-ground, senior-led PR support — and put those words on your site. Resources & Additional Information Solo PR Pro membership community: soloprpro.comThat Solo Life podcast website: thatsololife.comThat Solo Life Episode 329: The New Alphabet of PR from AEO to PESO with Gini DietrichPR News: Priceline’s Christina Bennett on Why GEO Is PR’s Moment to Shine Host & Show Info That Solo Life is a podcast created for public relations, communication, and marketing professionals who work as independent and small practitioners. Hosted by Karen Swim, APR, founder of Words For Hire and President of Solo PR Pro, and Michelle Kane, Principal of Voice Matters, the show delivers expert insights, encouragement, and practical advice for solo PR pros navigating today's dynamic professional landscape. Listen to all episodes and catch up on previous conversations at thatsololife.com. Did this episode inspire you? If you found value in this conversation, please take a moment to leave us a review on your favorite podcast platform. Your feedback helps us reach more solo pros just like you! Don't forget to subscribe so you never miss an episode.
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    12 mins
  • Why Smart Solos Are Watching These Five Trends Right Now

    Why Smart Solos Are Watching These Five Trends Right Now
    May 18 2026
    That Solo Life Episode 339: Why Smart Solos Are Watching These Five Trends Right Now Episode Summary Karen and Michelle are back with one of their favorite formats — a roundup of what's happening in the world right now and what it means for solo and small agency PR, communications, and marketing professionals. From the growing opportunities in internal communications to a telling shift in how and where people place their trust, the co-hosts cover five timely topics shaping the landscape for independent practitioners. The conversation is grounded, practical, and delivered with the candor and warmth that listeners have come to expect — including a solid reminder that measurement isn't going anywhere, social media strategy is getting smarter (not louder), and community may be the most underrated channel in your toolkit right now. Episode Highlights [01:22] Internal Comms Is an Opportunity Worth Claiming: Internal communications has long been part of the broader comms picture, but many solos have treated it as someone else's territory. Karen and Michelle make the case for why that should change. When companies lack strong internal comms, external clarity suffers — and that's where solos can step in to add real strategic value. As Karen puts it: you cannot have external clarity with internal confusion.[05:35] Trust Is Getting Smaller and More Local: The latest Edelman Trust Barometer data points to a meaningful cultural shift: amid economic anxiety, geopolitical tension, and AI disruption, people are narrowing their trust to smaller, more familiar circles. For solo PR pros, this is a signal worth acting on. Leaning into local relationships, nurturing offline connections, and building genuine community may matter more right now than any amount of digital thought leadership.[09:11] Measurement Is Still Non-Negotiable: Measurement continues to be a source of stress across the industry — but Karen reframes it: it doesn't have to mean complicated dashboards. It means connecting your strategies to what actually matters to your clients, tracking impact rather than just activity, and being able to have honest conversations when outcomes fall short. Solos who are fluent in measurement have a genuine competitive edge — and there are excellent free resources to help build that fluency.[12:20] Social Strategy Is About Intention, Not Volume: The era of 'post more' is over. Pew Research and broader industry data are confirming what communicators have known for a while: what matters is why you're on a platform, not how often. Karen and Michelle encourage solos and their clients to audit their social presence every six months — who are you actually reaching, and is this platform still the right place to reach them? Chasing algorithms isn't a strategy.[14:58] Community Is a Communications Channel: Pew Research highlights a growing trend: people are turning to niche online communities — like Reddit — to find answers that broad searches and AI can't provide. For PR pros, this is a reminder that community building is a long game, but one with serious returns. The fundamental truth still holds: people buy from people they know, like, and trust — and that means amplifying real voices and real customer experiences, not just polished messaging. Resources & Additional Information Edelman Trust Barometer: edelman.com/trust/trust-barometerKatie Payne's Measurement Resources: kdpaine.blogs.comAMEC (International Association for Measurement and Evaluation of Communication): amecorg.comPew Research Center: pewresearch.orgSolo PR Pro membership community: soloprpro.comThat Solo Life podcast website: thatsololife.com Host & Show Info That Solo Life is a podcast created for public relations, communication, and marketing professionals who work as independent and small practitioners. Hosted by Karen Swim, APR, founder of Solo PR Pro, and Michelle Kane, Principal of Voice Matters, the show delivers expert insights, encouragement, and practical advice for solo PR pros navigating today's dynamic professional landscape. Listen to all episodes and catch up on previous conversations at thatsololife.com. Did this episode inspire you? If you found value in this conversation, please take a moment to leave us a review on your favorite podcast platform. Your feedback helps us reach more solo pros just like you! Don't forget to subscribe so you never miss an episode.
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    19 mins
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