Get Organized at Work | Career, Leadership, Project Management, Productivity, Time Management cover art

Get Organized at Work | Career, Leadership, Project Management, Productivity, Time Management

Get Organized at Work | Career, Leadership, Project Management, Productivity, Time Management

Written by: Kayla Fahey-Ahrndt | MPH MLS (ASCP) SBB Laboratory Manager Healthcare Leader Scientist
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Are you easily distracted at work - struggling to keep tasks and projects organized?

Do you wish you could accelerate your career growth, but you feel held back due to unclear expectations or your lack of boundaries?

Are you tired of the vicious cycle of burnout and long to feel the peace that comes with doing fulfilling, impactful work?

I am so excited you’re here! This podcast is your go-to for all things career growth! You’ll learn productivity systems to help you get organized, plan ahead, and accomplish your work efficiently. You’ll increase your ability to anticipate problems at work and inside your team before they occur and increase your confidence to lead through them. Goodbye burnout, hello confident, proactive leadership!

Hey, I’m Kayla Fahey-Ahrndt, MPH, MLS(ASCP)SBB…but you can call me KFA! I’ve got 13+ years of professional healthcare leadership experience, and I have 9+ years of management experience. I’m a mama of 3 littles, wife and best friend to my hubby who is also in healthcare, and coffee and planner obsessed.

When I first stepped into my first professional leadership role, I was promoted quickly! At the time, I was a new mama and had way less experience than those I was leading. I knew I needed to learn and grow in order to succeed in my role.

I lacked work-life balance and had no boundaries. I experienced burnout quickly by trying to people please and do everything myself. I worked long hours and my relationships suffered as a result.

I finally realized that I needed simple, effective strategies to help me get organized and manage my competing priorities.

I created my own daily management tool which helped me get organized, manage stress, achieve work-life integration. I quickly became the go-to leader for innovative healthcare leadership, and I was promoted again!

If you are ready to implement sustainable systems and strategies to help you get organized, ditch the burnout, and finally get the recognition you deserve, grab your coffee or bubbly and press play on my show while you rock your spreadsheets! It’s time to dive in!Kayla Fahey-Ahrndt | MPH, MLS (ASCP) SBB, Laboratory Manager, Healthcare Leader, Scientist Careers Economics Personal Success
Episodes
  • Task Management: Why To Do Lists are Failing Leaders

    Task Management: Why To Do Lists are Failing Leaders
    Oct 12 2026
    Task Management: Why To-Do Lists Failing Leaders

    Why do to-do lists fail leaders? A task list can capture everything you need to do, but it can’t prioritize your work, track a project, or keep delegated tasks moving on its own.

    In this episode of Get Organized at Work, Kayla explains how to build a more useful task management system.

    Learn how to:

    • Capture and sort tasks
    • Choose clear next actions
    • Connect tasks to active projects
    • Make ownership and follow-up visible

    You’ll also hear how a simple weekly review can help you get out of reaction mode and focus on the work that matters.

    If your to-do list keeps growing but your important work still feels hard to manage, this episode will help you rethink how you organize tasks and projects as a leader.

    🧠 Download my free Simple Task System Template to organize your work in one place → https://kayla-fahey-ahrndt.myflodesk.com/simpletasklist

    📓Get the OneNote Hub template I use to organize my work and leadership systems: https://kayla-fahey-ahrndt.myflodesk.com/ultimateonenotetemplate

    🎙️ Next week on Get Organized at Work: Next week, Kayla is breaking down a system no one teaches or trains on - Leadership Management. You won't want to miss it!

    Subscribe so you don't miss the next episode in this Leadership Operating System series.

    🎁 Resources Mentioned

    📋 Take the FREE Leadership Operating System Audit

    🌱 Join My Podcast Community and App for Professionals

    ⭐ If this episode was helpful...

    If you enjoyed today's conversation, I'd be so grateful if you would subscribe, leave a review, or share this episode with another leader. It helps more people discover the show and build systems that create more capacity for what matters most.

    Continue Your Leadership Journey:

    🎯 Free Resource: Download the Simple Task System Template to start organizing your tasks today: https://kayla-fahey-ahrndt.myflodesk.com/simpletasklist

    📓Get the OneNote Hub template I use to organize my work and leadership systems: https://kayla-fahey-ahrndt.myflodesk.com/ultimateonenotetemplate

    🎥If you want to watch my OneNote Hub tutorial, it's here on YouTube: https://youtu.be/Co83sC_qovw?si=nQtnaV3EQiqaQKas

    Microsoft Planner: 4 Kanban Boards Every Leader Should Build: https://www.youtube.com/watch?v=QH0etm9NgkI

    📖 Want the full Microsoft Planner Kanban system? Check-out my e-book: https://kayla-fahey-ahrndt.myflodesk.com/microsoft-planner-kanban-boards

    🎥Watch the Active Projects List walkthrough in my OneNote Hub: https://www.youtube.com/watch?v=tEDJl9M7178

    🎥Watch the Daily & Weekly Dashboard tutorial in my OneNote Hub: https://youtu.be/nWgmoIJBCPc

    🎥 Watch the Leader Standard Work and Weekly Reflections Questions tutorial in my OneNote Hub: https://youtu.be/JQ4IFTDQV9Y

    🎥Watch the Goal Setting for Professionals in OneNote | Annual Goals + Self-Assessment tutorial in my OneNote Hub: https://youtu.be/wf7qvyBNK5o
    Show More Show Less
    12 mins
  • Project Management for Leaders: Always Know What's Happening

    Project Management for Leaders: Always Know What's Happening
    Oct 5 2026
    Project Management for Leaders: Always Know What's Happening Project work gets hard to lead when the status, decisions, owners, and next steps are scattered across meetings, messages, and your memory. In this episode, Kayla breaks down a simple project management system to help you see what’s happening and keep work moving. You’ll learn how to distinguish projects from tasks, what information to track for each active project, how to partner with a project manager without handing over your role as project owner, and how a regular review can help you spot blockers and support your team. If a project needs coordination support and no project manager has been assigned, Kayla also suggests asking what support may be available. In this episode: Why project information can’t live only in your head The difference between a project and a task What to track so you can quickly see project status The project manager’s role—and what remains with the project owner When to ask for project management support How a regular review helps spot blockers and clarify next steps Missed this round of the Leadership Cohort? Join the waitlist for our January 2027 Cohort: Kayla’s Leadership Operating System cohort starts tomorrow! She’s excited to begin building practical leadership systems with this founding group. Want to join a future cohort? Enrollment is expected to open in mid-December. Join the January Leadership Operating System cohort waitlist: https://kayla-fahey-ahrndt.myflodesk.com/waitlistjan27livecohort 🎙️ Next week on Get Organized at Work Next week, Kayla is sharing why to-do lists fail leaders and how to create systems that actually help you prioritize your work. 🎁 Resources Mentioned 📋 Take the FREE Leadership Operating System Audit 🌱 Join My Podcast Community and App for Professionals 🎙️ Subscribe so you don't miss the next episode in this Leadership Operating System series. ⭐ If this episode was helpful... If you enjoyed today's conversation, I'd be so grateful if you would subscribe, leave a review, or share this episode with another leader. It helps more people discover the show and build systems that create more capacity for what matters most. Continue Your Leadership Journey: 🎯 Free Resource: Download the Simple Task System Template to start organizing your tasks today: https://kayla-fahey-ahrndt.myflodesk.com/simpletasklist 📓Get the OneNote Hub template I use to organize my work and leadership systems: https://kayla-fahey-ahrndt.myflodesk.com/ultimateonenotetemplate 🎥If you want to watch my OneNote Hub tutorial, it's here on YouTube: https://youtu.be/Co83sC_qovw?si=nQtnaV3EQiqaQKas Microsoft Planner: 4 Kanban Boards Every Leader Should Build: https://www.youtube.com/watch?v=QH0etm9NgkI 📖 Want the full Microsoft Planner Kanban system? Check-out my e-book: https://kayla-fahey-ahrndt.myflodesk.com/microsoft-planner-kanban-boards 🎥Watch the Active Projects List walkthrough in my OneNote Hub: https://www.youtube.com/watch?v=tEDJl9M7178 🎥Watch the Daily & Weekly Dashboard tutorial in my OneNote Hub: https://youtu.be/nWgmoIJBCPc 🎥 Watch the Leader Standard Work and Weekly Reflections Questions tutorial in my OneNote Hub: https://youtu.be/JQ4IFTDQV9Y 🎥Watch the Goal Setting for Professionals in OneNote | Annual Goals + Self-Assessment tutorial in my OneNote Hub: https://youtu.be/wf7qvyBNK5o Keywords: project management, project management for leaders, managing projects, project owner, project manager vs project owner, project roles and responsibilities, project planning, project coordination, keeping projects on rack, project status tracking, stakeholder management, team alignment, delegation and accountability, leadership skills, work management, leadership operating system Get Organized at Work, Kayla Fahey-Ahrndt
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    15 mins
  • 100,000 Downloads 🎉The 5 Systems Every Leader Needs Workshop Replay

    100,000 Downloads 🎉The 5 Systems Every Leader Needs Workshop Replay
    Oct 1 2026
    Get Organized at Work Podcast has now reached over 100,000 downloads! 🎉 I’m still wrapping my head around that number. Every download represents someone choosing to spend time with an idea, a conversation, or a tool that might help them feel more organized and lead with greater clarity. Thank you for listening, sharing episodes, and being part of this community. There’s another reason this milestone feels special. Around this time last year, I was leading a live membership cohort and teaching what I called the COGS of Leadership. I was showing how tools like Microsoft Teams and OneNote could support different parts of a leader’s work: communication, information, and the systems that help everything move forward. Looking back, I can see the early shape of what I’m building now: the Leadership Operating System. This idea has been taking form over months of conversations, teaching, experimenting, and noticing what leaders actually need. It feels pretty wild to see how far the work has come—and to know there are more than 100,000 downloads behind it. Thank you for being here. I’m celebrating this one. 🩵 -- The 5 Systems Every Leader Needs Workshop Replay Registration is OPEN NOW until 11:59PM Central on 10/4/26 for the Leadership Operating System Live Cohort! ➡️All details are here: https://www.kfaconsulting.org/livecohort Feeling pulled in too many directions, reacting all day, or trying to keep too much in your head? In this workshop, I introduce the Leadership Operating System: a practical way to bring more clarity, structure, and follow-through to your work as a leader. ' You’ll learn how to think about the systems that support your leadership, identify where your current approach is getting stuck, and choose practical changes that can help you lead with greater focus and intention. This workshop is for leaders who want to manage priorities, information, and everyday responsibilities with more confidence—without relying on memory or constantly starting over. Want support putting your Leadership Operating System into practice? The 8-week Leadership Operating System Cohort begins the week of October 5, 2026. You’ll get live workshops, replays, a Leadership Operating Manual, practical templates, weekly practice, and a private cohort community. ➡️Register for the Founding Cohort here and sign up today: https://www.kfaconsulting.org/livecohort -- 🎁 Resources Mentioned 📋 Take the FREE Leadership Operating System Audit 🌱 Join My Podcast Community and App for Professionals 🎙️ Subscribe so you don't miss the next episode in this Leadership Operating System series. ⭐ If this episode was helpful... If you enjoyed today's conversation, I'd be so grateful if you would subscribe, leave a review, or share this episode with another leader. It helps more people discover the show and build systems that create more capacity for what matters most. Continue Your Leadership Journey: 🎯 Free Resource: Download the Simple Task System Template to start organizing your tasks today: https://kayla-fahey-ahrndt.myflodesk.com/simpletasklist 📓Get the OneNote Hub template I use to organize my work and leadership systems: https://kayla-fahey-ahrndt.myflodesk.com/ultimateonenotetemplate 🎥If you want to watch my OneNote Hub tutorial, it's here on YouTube: https://youtu.be/Co83sC_qovw?si=nQtnaV3EQiqaQKas Microsoft Planner: 4 Kanban Boards Every Leader Should Build: https://www.youtube.com/watch?v=QH0etm9NgkI 📖 Want the full Microsoft Planner Kanban system? Check-out my e-book: https://kayla-fahey-ahrndt.myflodesk.com/microsoft-planner-kanban-boards 🎥Watch the Active Projects List walkthrough in my OneNote Hub: https://www.youtube.com/watch?v=tEDJl9M7178 🎥Watch the Daily & Weekly Dashboard tutorial in my OneNote Hub: https://youtu.be/nWgmoIJBCPc 🎥 Watch the Leader Standard Work and Weekly Reflections Questions tutorial in my OneNote Hub: https://youtu.be/JQ4IFTDQV9Y 🎥Watch the Goal Setting for Professionals in OneNote | Annual Goals + Self-Assessment tutorial in my OneNote Hub: https://youtu.be/wf7qvyBNK5o Keywords Leadership operating system, leadership systems, leadership productivity, leadership organization, executive productivity, manager productivity, leadership development, leadership workflow, project management for leaders, task management for managers, strategic planning for leaders, information management, leadership time management, overwhelmed leaders, leadership mental load, productivity for managers, leadership effectiveness, management systems, how to stay organized at work, how to manage multiple projects, how to stop reacting at work, leadership planning, leadership tools, leadership operating system cohort, Get Organized at Work podcast
    Show More Show Less
    58 mins
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