Today I want to share one of my favourite little systems. It's something I teach my coaching clients, and once they start using it, they rarely go back.

I call it the 20-Minute Meeting.

Now before you think I'm suggesting you cut meetings short just for the sake of it, that's not what this is about.

This is about recognizing that a client meeting doesn't end when you click "Leave Meeting."

It ends when everything that came out of that meeting has been documented, assigned, communicated, and organized.

Unfortunately, many VAs don't account for that part.

Here's what typically happens.

You schedule a 30-minute meeting with your client.
The meeting runs right until the 30-minute mark.
You say goodbye, jump straight into your next task, or maybe your next client call.

Your notes stay scribbled on a notepad.
The project management system doesn't get updated until later.
The follow-up email sits in your inbox waiting to be written.
Action items don't get assigned until the next day. Sometimes they don't get assigned at all.

And if you're honest, how often do you end up doing all of that admin work later in the day without charging for it?
You're still working because of that meeting, but the client's timer has stopped. You are working for free.

That's where the 20-Minute Meeting comes in.

Most client meetings don't need the full 30 minutes of discussion. All they need is direction.

Sometimes it's the smallest systems that make the biggest difference in your business. The 20 Minute Meeting is a sample of one of those systems.

When you focus on doing the right things in the right way, you get both. And you stop losing money by working for free.

If you want help mapping out a great agenda that will help you work more efficiently, host shorter meetings, and deliver a polished summary and action steps to your client shortly after your meeting ends (without using AI), get in touch with me and we can book in one of my Quick Win private coaching calls.

All you need is the framework and you can create the right agenda for each of your clients - I used to have a different agenda for every client, because they all had different things to focus on for their business.

And we did the production meetings in 20 minutes! Even for my 6 and 7 figure business coaches.

You can do it. It works. I hope you try!

Thanks so much for tuning in to this week's episode of The Ridiculously Good VA Show.

If this episode gave you one practical idea you can use today, I'd love it if you'd subscribe, leave a review, or share it with another VA who could benefit from it.

And if I can help you take a step forward, reach out to me. Send me a DM or book a Quick Win coaching call today. Get in touch with me or book your call at YourVAMentor.com/links

Let's help you become the ridiculously good virtual assistant you want to be.

I'll see you next time!

Today we are talking about something that you will no doubt encounter at some time, in some form in your VA business: the messy client.

To be clear, a messy client is not a bad person - or even a bad business person. They are not "wrong" or impossible. But they are a client who brings a level of disorganization, inconsistency, or emotional overwhelm into your working relationship.

And that can quickly impact your time, your energy, and your confidence if you do not know how to handle it.

This episode is about helping you recognize the signs early, understand what is actually happening underneath the mess, and respond in a way that protects your business while still serving well.

Get clear on how your clients need to work with you, and tidy up your messy ones.

I can help. It's the only reason I'm here at all, is to help you become a ridiculously good virtual assistant.

We can work together to identify and fix your messy client relationships through private coaching - check out the ways you can work with me by going to https://YourVAMentor.com/links

Thanks so much for tuning in to the podcast today. I'll see you next time!

Today we are talking about something really important when it comes to getting clients... Conversations.

A lot of VAs I talk to think getting clients is about posting endlessly on social media, or obsessing over your website, or redesigning your Canva graphics for the fifteenth time.

But it's the conversations you are having - or probably avoiding - that are often the biggest factor in whether clients are coming into your business.

Clients rarely appear out of nowhere. Most of the time they come from some kind of connection.

They come from conversations that build trust, create visibility, and help people understand what you actually do.

VAs assume that getting clients means they have to become a salesperson. That's one big reason that they shy away from actually talking to people. But the best client conversations usually feel very natural. They don't feel pushy or awkward or like a pitch. They just sound confident.

When you are confident that you can help someone, the words flow easily. It's an actual conversation. In this episode, we will talk about the kinds of conversations that actually lead to clients, why most VAs are having the wrong conversations, and how to start showing up in a way that creates opportunities without feeling fake or uncomfortable.

If you are ready to get some help to start having real conversations with real clients, get in touch with me at https://yourvamentor.com/links

Confidence is not built by waiting for people to come to you. It's built by starting to show up where they are - and help them.

Stop avoiding the conversations - that's the message for today.

Thanks so much for tuning in to this episode of The Ridiculously Good VA Show - reach out if you need help! I'll see you next time!