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Software needs to talk to each other, that's the foundation of all business automation. In this episode, Alane and Micah break down the three critical ways platforms communicate and why understanding these basics determines whether your business stays competitive or gets stuck in manual mode.

What You'll Learn:

• APIs: When you need to ask for something (get customer data, create invoices, update records)
• Webhooks: When you're listening for something to happen (payment received, form submitted)
• MCPs: The AI version designed specifically for agents and task delegation

Key Insights:

• Why "Does it have an API?" should be your first question about any software
• How to spot automation-friendly tools before committing to subscriptions
• Real workarounds when your current software doesn't play well with others
• Using AI to research API capabilities without diving into developer docs

This episode gives you the knowledge to make smarter software decisions and understand why some integrations work seamlessly while others leave you copying data manually between platforms.

Learn More about our Project Manager Masterclass:

Join our 4-week hands-on program to build clear projects, smart dashboards, and automated workflows that actually work. Live sessions included.

The PM Masterclass kicks off February 16. Spots are limited, so sign up today. sign up today!

Disclosure: Some links are affiliate links, meaning we may earn a commission at no extra cost to you. Thanks for supporting the podcast!

For more information, visit our website at biggestgoal.ai.

Upcoming Cohorts & Workshops:

• Build AI Agents + RAG
• Build Scalable Systems
• Leadership Team AI Workshop

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• Free Asana, ClickUp, or Monday.com Selector Tool
• Get 25 Free Custom Automation Ideas for your Business
• Process Mapping course

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Planning season hits different when you realize that a packed plan isn't ambitious, it's confused. Alane and Micah share the uncomfortable truth about their 2026 planning process: they deleted over 50% of their goals, and it was the smartest move they've made all year.

What You'll Learn:

• Why focusing on everything means accomplishing nothing
• The exact 3-meeting process they used to refine their annual plan
• How ClickUp's annotate feature revolutionized their team collaboration
• Why goal ownership changes everything about execution
• The weekly accountability system that prevents roadblocks from becoming disasters

Tools Mentioned:

• ClickUp (project management and goal tracking)
• Gamma.app (presentation software)

This episode is raw, honest, and packed with actionable insights for anyone feeling overwhelmed by their business goals. Sometimes the most ambitious thing you can do is say no to good ideas so you can say yes to great ones.

Disclosure: Some of the links above are affiliate links. This means that at no additional cost to you, we may earn a commission if you click through and make a purchase. Thank you for supporting the podcast!

For more information, visit our website at biggestgoal.ai.

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Most founders don't fail when trying to sell their company—they fail years earlier by becoming the only person who knows how everything works. In this episode, Alane and Micah explore what it really takes to build an exit-ready business, from documenting processes to leveraging AI for knowledge capture. They introduce the "No Yeah Buts" test and discuss how to transition from being an essential founder to an optional owner who has real choices about their future.

Disclosure: Some of the links above are affiliate links. This means that at no additional cost to you, we may earn a commission if you click through and make a purchase. Thank you for supporting the podcast!

For more information, visit our website at biggestgoal.ai.

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If your AI agents and automations don't work with your project management system like ClickUp, Asana, or Monday, you're still operating in chaos. Alane and Micah break down the game-changing AI automations they've built that integrate seamlessly with ClickUp.

Key Topics Covered:

• 75% Workload Reduction: How they transformed podcast production from manual ChatGPT prompting to fully automated workflows
• Smart Error Monitoring: AI agents that intelligently update existing tasks and escalate issues when needed
• Email Triage Automation: Support emails automatically create tasks in the right client projects
• 10-Second Client Onboarding: Complete project setup that happens automatically when deals close in their CRM

The core insight: The difference between using AI tools and building AI systems is integration with your work management hub. This episode reveals how to stop treating your project management system like a glorified to-do list and start making it the center of your automated operations.

Disclosure: Some of the links above are affiliate links. This means that at no additional cost to you, we may earn a commission if you click through and make a purchase. Thank you for supporting the podcast!

For more information, visit our website at biggestgoal.ai.

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Alane and Micah break down one of their favorite “unfair advantage” tools right now: Gamma.app — the AI-powered way to create slide decks, one-pagers, and client-facing docs without being a designer.

Alane shares how she’s using Gamma.app to turn a simple recording + transcript into a polished “next steps” one-sheet for clients—fast, reusable, and easy to edit. Micah shares how he used Gamma.app (plus voice-to-text) to crank out a ClickUp Masterclass one-pager in minutes, including layout, screenshots, and pricing—without the painful back-and-forth that used to take weeks.

If you’ve ever felt stuck because you’re not a designer, or you’ve avoided creating decks because they take too long, this episode is your permission slip: this is the new normal.

Tools Mentioned (hyperlinked)

• Gamma.app
  – AI slide decks, docs, one-pagers, and simple web pages
• Lovable
  – AI app and landing-page builder (more developer-oriented)
• MacWhisper
  – Voice-to-text transcription for fast prompting

Disclosure: Some of the links above are affiliate links. This means that at no additional cost to you, we may earn a commission if you click through and make a purchase. Thank you for supporting the podcast!

For more information, visit our website at biggestgoal.ai.

Want more valuable content and helpful tips?

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When you’re building AI and automation for clients, the tech is the easy part — explaining what you built is where things bog down. In this episode, Micah and Beau walk through the internal “Tech Doc Agent” they built to turn messy JSON workflows into clean, 7-part client-ready documentation in minutes instead of hours.

They break down how Beau translated real client questions into a repeatable structure, how Micah turned that into a minimal viable agent (MVA), and why starting simple (not “perfectly automated”) is the real unlock. You’ll hear how this one agent now saves hours of back-and-forth with developers, makes Beau more confident on client calls, and doubles as a training tool for future projects.

In this episode, you’ll learn:

• How to turn recurring client questions into a structured template an AI agent can follow
• Why “minimal viable agent” (MVA) beats over-engineered automation every time
• How to keep documentation consistent across workflows without dragging devs into every revision
• A practical way to use agents to support client services, not replace them
• How agents let your experts focus on strategy and relationships, not copy-pasting between tools

Perfect for: founders, ops leads, and client-facing PMs who are constantly explaining “how it all works” and want an agent to handle the grunt work.

Disclosure: Some of the links above are affiliate links. This means that at no additional cost to you, we may earn a commission if you click through and make a purchase. Thank you for supporting the podcast!

For more information, visit our website at biggestgoal.ai.

Want more valuable content and helpful tips?

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• Complete our self-paced Process Mapping course

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Most leaders want automation… until they realize their own process is the biggest thing standing in the way. In this episode, Alane and Micah break down one of the most common patterns they see inside companies: trying to force new software to fit an old, overly customized process.

They talk about why leaders get attached to “the way we’ve always done it,” how human teams naturally smooth out messy workflows, and why those same messy parts become major blockers the moment you try to automate. Alane shares real examples from clients who built processes out of necessity—stringing together spreadsheets, hacks, and workarounds—and now struggle to let go of them, even when a better solution exists.

Micah walks through the shift every business needs to make: instead of hunting for the “perfect tool” that matches every nuance of your current process, rethink the process itself. Start with the desired outcome, simplify the path to get there, and use the software tools that already exist (instead of building custom systems that take months and drain budgets).

If you’ve ever found yourself saying “our process is too unique to automate”—this one’s for you. You’ll learn how to simplify workflows, choose the right tools faster, reduce complexity, and finally unlock the automation potential sitting inside your business.

Disclosure: Some of the links above are affiliate links. This means that at no additional cost to you, we may earn a commission if you click through and make a purchase. Thank you for supporting the podcast!

For more information, visit our website at biggestgoal.ai.

Want more valuable content and helpful tips?

Explore our Courses/Programs:

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Every founder knows the pain: you can see the product in your head, but explaining it to a designer or developer? That’s where things fall apart.

For decades, the gap between visionaries and technical teams has been one of the biggest blockers to shipping great ideas. Endless Google Docs. Confusing sketches. Misinterpreted mocks. Weeks of back-and-forth. Frustration on both sides.

But for the first time ever…this problem actually has a solution.

In this episode, Micah and Alane break down why communicating vision is so hard and how today’s AI tools finally bridge the gap. From rapid prototyping in Gemini and Lovable, to low-tech hacks like Chrome Developer Tools, Mac Preview mockups, and Loom walkthroughs, you'll discover the new way leaders can turn ideas into clear, buildable prototypes without writing code.

They share real stories (including the infamous “wrong font dashboard column”) plus practical techniques any founder, executive, or product owner can adopt to get dramatically better results from their technical teams.

You’ll learn:

• Why vision often gets lost in translation
• The old ways founders tried (and failed) to communicate ideas
• The new AI-powered prototyping tools that change the game
• How to make sure your team builds what you actually want
• The simple processes that prevent back-and-forth, burnout, and wasted time
• Why showing—not just telling—is now the superpower every leader needs

If you’ve ever said, “That’s not what I meant…” during a handoff, this episode will change how you work forever.

Tools Mentioned in This Episode

• Google AI Studio: Lets you type out what you want and instantly see a working version of it, without needing to code
• Lovable: Turns your idea into a quick, clickable mockup you can share with your team
• Base44: Helps you create visual layouts so you can show, not just tell, what you want built
• Vibecode: Gives you a simple way to create or tweak app screens without touching any technical backend work

Disclosure: Some of the links above are affiliate links. This means that at no additional cost to you, we may earn a commission if you click through and make a purchase. Thank you for supporting the podcast!

For more information, visit our website at biggestgoal.ai.

Want more valuable content and helpful tips?

Explore our Courses/Programs:

• Complete our self-paced Process Mapping course

Enjoy our Free Tools:

• Free Asana, ClickUp, or Monday.com Selector Tool
• Get 25 Free Custom Automation Ideas for your Business

Connect with Us:

• Join our Community
• Follow us on LinkedIn
• Subscribe to our YouTube channel