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SubBase: Construction Supply Streamlined

SubBase: Construction Supply Streamlined

Written by: SubBase.io
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 The SubBase Show is where construction gets real about productivity, technology, and the bottom line. Hosted by industry veterans and forward-thinking builders, each episode unpacks the hidden costs dragging subcontractors down from broken field-to-office communication to manual procurement and outdated AP workflows.

Through candid conversations with leaders like Marcus Spiegelberg of Douglas Orr Plumbing, and insights from tech experts like Brian Kian of Foundation Software, we explore how smart contractors are buying back time, cutting waste, and turning chaos into control. Whether you're a project manager, foreman, or owner looking to run leaner and scale smarter, this show gives you the strategies, tools, and real-world examples to get it done.

Because in construction, time really is money, and we're here to help you stop losing both.SubBase inc. Art Economics Management Management & Leadership
Episodes
  • Streamlining Invoice Management | Fixing Hidden Bottlenecks in Invoice Procurement

    Streamlining Invoice Management | Fixing Hidden Bottlenecks in Invoice Procurement
    Jan 6 2026
    Eric Helitzer breaks down one of the most overlooked parts of construction operations: invoice management. Rather than viewing invoices as office paperwork, he reframes them as a central driver of efficiency across the entire procurement lifecycle. Eric explains how common invoicing challenges can erode productivity and create downstream financial strain.

    He also explores how automated invoice management shifts procurement from a reactive process to a strategic advantage. By reducing manual entry, teams gain clearer insight into spending, budgets, and cash flow. Eric emphasizes that effective invoice management is not just about paying bills faster—it’s about building reliable systems that support healthier and more profitable projects overall.

    Chapters
    [Start] Why Invoice Management Matters: An overview of how invoicing directly impacts all areas of a project.
    01:31 Invoice Management Challenges: Why manual processes create risks and avoidable errors.
    02:21 How Automation Can Benefit: A breakdown of standardized workflows, faster approvals, and reduced human error.
    02:56 Cash Flow, Vendors, and Expense Tracking: How real-time expense visibility and strong supplier relationships work together.
    04:44 Turning Invoice Management Into a Competitive Advantage: Why automated systems support better decisions, healthier finances, and more predictable projects.

    Links and Resources
    • SubBase Website
    • Eric Helitzer on LinkedIn

    Want a demo? Book here.
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    6 mins
  • Clean Data, Faster Decisions | The Procurement Fix Most Teams Overlook

    Clean Data, Faster Decisions | The Procurement Fix Most Teams Overlook
    Dec 30 2025
    Host Eric Helitzer tackles a common challenge contractors regularly face: fragmented and unreliable reporting and procurement. When information lives across spreadsheets, inboxes, text threads, and disconnected systems, teams are forced to make decisions without clear visibility into costs, orders, or progress, resulting in delays, extra work, and inaccurate reporting.

    Eric looks at the root causes of these issues, explaining why and how they are deeply connected. He walks through how centralized procurement data, real-time updates, and integrated communication can eliminate guesswork, reduce human error, and give every stakeholder the same version of the truth. For subcontractors looking to run leaner, more predictable projects, Eric offers a clear blueprint for cutting through chaos and building scalable workflows.

    If your team is tired of chasing information, reconciling spreadsheets, or working off outdated reports, it may be time for a better approach. Contact SubBase to schedule a personalized demo and see how centralized procurement, real-time visibility, and connected communication can transform the way your projects run.

    Chapters
    [Start] Reporting and Procurement Chaos: Eric introduces why disconnected data and communication create hidden costs and unreliable reporting.
    02:05 Fragmented Reporting and Multiple Versions of the Truth: How spreadsheets, emails, and manual updates undermine confidence in your numbers.
    06:10 The Visibility Problem: Why teams struggle to track order status, deliveries, and costs, and how real-time access changes everything.
    10:40 Communication That Slows Projects Down: How scattered messages create delays and disconnect reporting from reality.
    14:55 What a Streamlined Process Really Looks Like: Centralized data, live visibility, and connected communication working together.
    18:30 From Chaos to Control: How fixing reporting and procurement hurdles keeps projects on schedule and teams aligned.

    Links and Resources
    • How to overcome reporting and procurement hurdles | SubBase
    • SubBase Website
    • Eric Helitzer on LinkedIn
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    5 mins
  • Forecasting with Confidence | How to Transform Your Budgeting and Forecasting with Integrated Systems

    Forecasting with Confidence | How to Transform Your Budgeting and Forecasting with Integrated Systems
    Dec 23 2025
    Forecasting with Confidence | How to Transform Your Budgeting and Forecasting with Integrated SystemsIn this episode, Eric talks about one of the most critical pillars of successful construction projects: budgeting and financial forecasting. This episode reframes forecasting as a living system that supports smarter planning, stronger risk management, and more confident decision-making. Eric talks through why early, accurate budgeting creates clarity, prevents costly surprises, and keeps teams aligned from start to finish.He also addresses the reality of manual budgeting processes: they are time-consuming, error-prone, and disconnected from field operations. By highlighting common pain points and contrasting them with the benefits of integrated systems, Eric makes a compelling case for modernizing financial workflows. This episode encourages teams to adopt tools that bring visibility, control, and predictability to every project.

    Chapters

    [Start] Why Budgeting and Forecasting Matter: An overview of how financial planning supports project success, risk management, and efficiency.
    01:34 The Hidden Costs of Manual Budgeting: A breakdown of common challenges with manual budgeting systems.
    02:30 Improvements with Integrated Systems: A look at the benefits of using an integrated system that meets your needs in every area.
    03:25 Best Practices for Better Forecasting: Actionable guidance on starting your journey to a better forecasting system.
    04:31 What This Means: How improved forecasting reduces errors and gives you profitability for your projects.Links and Resources
    • A Guide to Budget Management | SubBase
    • SubBase Website
    • Eric Helitzer on LinkedIn

    Want a demo? Book here.

    This episode includes AI-generated content.
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    6 mins
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